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Procurement Assistant

Miami, FL
POSITION SUMMARY:
This position is primarily responsible for supporting activities in the Procurement department. Performs assignments related to the procurement of equipment, tools, parts, services, and supplies necessary to meet operational/business objectives. The procurement assistant will interface with internal and external customers, supplier contacts and works cross functionally with other groups to resolve supply chain issues.
 
ESSENTIAL JOB FUNCTIONS:
  • Researches and purchases the best materials, services, and merchandise at the lowest possible purchase cost. 
  • Under the direction of the Supervisor, will negotiate prices and grants contracts that ensure the right quantity of the product or service when it is needed. 
  • Issue purchase orders and change orders as necessary in accordance with company policy and procedures.
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  • Evaluates suppliers on multiple criteria:  price, quality, service support, availability, reliability, selection, specification data, etc.
  • Database management – subcontractors and suppliers
  • Maintain communication with customs for clearance of shipments
  • Purchase order/Commitment Log Maintenance
  • Acquiring proper Insurance information from suppliers
  • Shipping Status updates and coordination for product deliveries
  • Perform all clerical requirements, as needed, with reference to specific responsibilities.
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EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
  • 2 years of College level Construction Project Management, engineering or related field course work
  • 1-year experience working in the construction industry
 
 
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Strong computer skills (Microsoft Office Suite, i.e Excel)
  • Proficient communication, interpersonal and organization skills along with an attention to detail and a high level of accuracy and professionalism
  • Ability to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced dynamic environment
  • Strong analytical and problem-solving skills
  • Ability to interact with multiple personalities at all levels within the organization
  • Assist supervisors with preparation of reports, business correspondence and procedure manuals
  • Effectively present information and respond to questions from groups of managers, clients, customers and the general public
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT – ALL OFFICE POSITIONS
 
WORK ENVIRONMENT
  • When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
  • This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises
 
PHYSICAL DEMANDS
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
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