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Payroll Specialist

Miami, Florida
POSITION SUMMARY:
This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organization.

ESSENTIAL JOB FUNCTIONS:
• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and import time that is captured in timekeeping system to payroll system
• Process Payroll weekly
• Upload and maintain employee paystubs and portal
• Responsible for making sure pay cards are uploaded and assist employees with questions
• Review and update necessary information for new hires/rehires in Payroll
• Review, evaluate, and process late timesheets/back pay from previous weeks
• Make necessary reversal entries from prior weeks
• Make any necessary deductions – misc. invoices, etc.
• Provide proper reports to HR Manager/Accounting Manager for review
• Post Payroll, Equipment, Job Cost, & GL each week.
• Maintain PTO account balances and monthly accruals
• Prepare and submit federal and state tax deposits on a weekly, monthly, or quarterly basis
• Submit Lemartec’s and subcontractor’s certified payrolls to the proper agencies
• Prepare and forward garnishment checks to appropriate agencies each week
• Submit any termination info to appropriate agencies
• Reconcile all Payroll related GL & intercompany accounts at month end
• Prepare Quarterly Payroll Tax Returns for review by Accounting Manager
• Assist the HR Department with any questions or issues
• Answer payroll related questions from employees
• Setup & Register new Unemployment states
• Maintain Debit Filters for all payroll related electronic payments
• Sort, scan, & file timesheets and other Payroll paperwork weekly
• Assist other team members where needed

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
• Associate's degree (A. A.) or equivalent from two-year college or technical school in Accounting or a Business related area
• Minimum 5-10 years’ experience in Payroll position
In addition to the above listed minimum requirements, candidates who poses the following skills, experience, and capabilities may receive greater consideration during the evaluation process:
• Viewpoint Vista software knowledge a plus.

WORK ENVIRONMENT

• When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises
PHYSICAL DEMANDS
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
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